Personal Assistant to the Head of Pre-Prep & Pre-Prep Secretary Basic

The role

Hoe Bridge School is seeking an experienced and highly organised Personal Assistant to provide professional support to the Head of Pre-Prep. The successful candidate will also act as the Pre-Prep Secretary. The role plays a pivotal role in ensuring the smooth running of the Head of Pre-Prep’s office, contributing to the effective leadership of the department, and supporting both day-to-day operations and strategic initiatives.

This is a full-time post reporting to the Head of Pre-Prep. Working at the centre of everything that goes on in the busy and dynamic Pre-Prep Department, the postholder will have exceptional communication skills and will play an integral role in the successful day-to-day running of the school.

Requirements

The successful candidate will be a well-qualified and energetic person with the ability to multi-task in a fast-paced environment. Vision, purpose, warmth and humour are essential, together with excellent organisational and administrative skills. Attention to detail, excellence in client service, good personal presentation and a friendly disposition are also required.

Candidates must possess the ability to prioritise workloads effectively, maintain confidentiality, remain calm under pressure, and use tact and discretion when dealing with people. Trustworthiness, discretion, organisation and a deadline-focused approach are essential, along with a proactive, solutions-oriented mindset and the willingness to learn and support the wider life of the school.

• Proven experience as a Personal Assistant, Executive Assistant or in a similar administrative role supporting senior leaders
• Experience of managing complex diaries and schedules, prioritising competing demands and meeting deadlines
• Experience of handling confidential and sensitive information with discretion and professionalism
• Experience of organising meetings, including preparing agendas, taking minutes and following up on actions
• Experience of drafting, proofreading and preparing correspondence, reports, briefing papers and presentations
• Experience of liaising effectively with senior staff, parents, governors and external partners
• Experience of coordinating events, functions, recruitment processes and school-related activities
• Experience of managing administrative systems, databases and record-keeping, with proficiency in Microsoft Office

Hoe Bridge School is committed to safeguarding and promoting the welfare of pupils and expects all staff and volunteers to share this commitment. Any person offered a position will be required to complete an enhanced DBS disclosure.

Benefits & package

The salary will reflect qualifications and experience.

How to apply

Candidates can apply via TheTeacherJob or request the school contact after signing in. The closing date for applications is 9am on Friday 21 August 2026, with interviews held shortly afterwards.