School Administrator and Receptionist

About the school

Primley Wood Primary School is a wonderful, diverse school in an excellent new environment in Leeds. The multi-faith, values-led ethos of the school is cherished and forms a foundation for flourishing in life. The school opened in September 2013 as a one-form entry school and now includes nursery provision. Children are a delight, the school has excellent resources, teachers are enthusiastic and hardworking, and the support team is dedicated to the wellbeing of all. Staff have the opportunity to collaborate with and be supported by leaders from the Nishkam Schools Multi-Academy Trust, a DfE flagship high-performing Trust of four primaries and two secondaries across four regions.

The role

We are seeking a warm, enthusiastic administrative professional to manage the front desk and serve as the first point of contact for visitors, pupils and parents. The School Administrator and Receptionist will play a crucial role in creating a welcoming and organised environment, acting as a liaison between students, parents, staff and the school office to facilitate communication and ensure smooth operations.

Key responsibilities

Admissions

• Support the Admissions Lead to guide new starters and prospective parents through the admissions process.
• Liaise with the Trust admissions department to maintain an accurate and ongoing list of students to be admitted in September or in-year.
• Enter pupil data onto the computer from applications received for admission for all phases of school entry.
• Check admission application forms and request further information from parents and schools where necessary.
• Assist with the administration of annual Reception intake procedures.
• Update the school database with new starters and issue new starter packs.

Administration

• Assist with the maintenance of administrative procedures and resources, including finance systems, to support the Office Lead.
• Contribute to the maintenance of the School Information Management System (SIMS), updating records as required.
• Provide general clerical support including word processing and other IT-based tasks.
• Assist in scheduling and coordinating parents’ evenings, ensuring appointments are scheduled efficiently.
• Produce basic reports, information and data for the completion and submission of forms and returns.

Reception

• Maintain a welcoming environment and arrange hospitality for visitors, ensuring the reception area is maintained and equipment is appropriately stored.
• Monitor visitors, implement sign-in procedures and ensure the security of the school premises.
• Respond to inquiries from parents, pupils and the public, providing assistance and resolving issues where possible.
• Assist with incoming and outgoing mail and distribution of documents and communications.
• Maintain the office meeting calendar and manage the room booking diary.
• Respond to the immediate welfare needs of pupils as required.

Support for the school

• Comply with and assist in health and safety policies and procedures.
• Manage school supplies, coordinate transportation arrangements and assist with special events or projects.
• Support equal opportunities for all and contribute to the overall ethos, work and aims of the school.
• Develop constructive relationships and communicate with other agencies and professionals.
• Participate in training, learning activities and performance development as required.
• Contribute to the safeguarding and promotion of the welfare of children in line with Keeping Children Safe in Education and Area Child Protection Procedures.

How to apply

Candidates can apply via TheTeacherJob or request the school contact after signing in.